Procurement Officer

Job Overview:- Perform day to day operations of the Procurement & Contracting department and ensure that the concerned policies and procedures are being adhered to. Provide seamless support in managing the function’s operations including – but not limited to: acquisition of required material, equipment, supplies/subcontractor or services at the best economical value to client.Responsibilities and Duties:• Prospect the market to register suppliers/subcontractor, prequalify suppliers/subcontractor and maintain a list of suppliers/subcontractor with good repute locally and internationally to allow for short listing of suppliers/subcontractor for client.• Prepare / update the criteria for assessment of vendors against RFQs to ensure that only the best available vendors are shortlisted for the final negotiations.• Conduct evaluation of responses of RFQs from vendors, based on the approved evaluation criteria.• Support formulation and implementation of policies and procedures to monitor suppliers’/ subcontractor performance.• Initiate demand estimation process of required materials, equipment, supplies/ subcontractor or services and create supply plans to ensure timely and cost-effective availability of the required material/services.• Prepare plans for the purchase of equipment, supplies/ subcontractor or services in coordination with departments’ management.• Handle all procurement related activities including - but not limited to: creation/processing of purchase requisition, ordering against contract, cash purchasing, award letter and matching invoices, etc.• Help develop, and update policies and procedures relating to procurement and contracting function – including templates.• Assist departments’ management in ensuring that procurement policies and procedures are adhered to in the day-to-day operations of the procurement and contracting function.• Prepare and process purchase orders after acquiring the required approvals as per clients authority matrix.• Review correctness and completeness of data related to purchase orders based on quotation & technical specifications received.• Assist in conducting follow up on pending deliveries with suppliers/ subcontractor.• Prepare budgets, cost analysis, and reports.• Report progress / delivery of each PO and ensure there are no deviations. In case of deviations, taken corrective / proactive action as per clients policy, as applicable.• Review and verify suppliers’ / subcontractor invoicing and payment approval.• Negotiate with external vendors to secure advantageous terms.• Any and all other responsibilities, in addition to those mentioned above, as assigned by supervisor/manager. Any interpretation/clarification with responsibilities above will be settled by the supervisor/manager. This list of responsibilities is not all inclusive and may change, be added to or deleted from at any time.

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